Privacy Statement
The Psychotherapies website has two main functions. To act as an information exchange hub for psychotherapy matters, especially those pertaining to psychiatric psychotherapy and to assist in coordination and delivery of psychotherapy training for Psychiatrists in Australasia . The site contains no information or details whatsoever, pertaining to members of the public or patients in treatment.
This statement sets out the privacy policy and the practices that will be followed to respect the privacy of individuals whose information is listed on the Psychotherapies website. This statement is provided in accordance with the Privacy Amendment (Private Sector) Act 2000 and the National Privacy Principles (NPP’s) which are set out in the act.
Collection of Information
The type of information collected by the Website regarding individuals generally includes the following: Names, addresses (including email addresses), telephone and facsimile numbers, occupation, education and training, and membership and professional associations.
The information held by the Website may come from a number of sources including: Trainees, Supervisors, Seminar Leaders, Employees. Some information the Website holds may be private and not for unauthorised disclosure.
The Website will only collect identifying information with the individual’s consent.
The Website will not collect personal information unless the information is necessary for one or more of the AT-P’s functions or activities. The Website will collect the personal information only by lawful and fair means and not in an unreasonably intrusive way. Whenever the Website collects personal information about an individual, the Website will take reasonable steps to ensure that the individual is aware of: the identity of the Website and training organization, the fact that he or she is able to gain access to the information, the purpose for which the information is collected, any law that requires the particular information to be collected, and
the main consequences (if any) for the individual if all or part of the information is not provided.
If it is reasonable and practical to do so, the Website will collect personal information about an individual only from that individual. If however this information is collected from someone else, the Website will act reasonably to ensure the individual is or has been made aware of the matters listed above, unless certain exemptions apply.
The purposes for which the Website uses this information
The purposes for which the Website uses the personal information referred to above include the following: to consider applications for trainee and Fellowship entry and selection eligibility; to provide training services to members; to administer the training and examinations process for NSW Institute of Psychiatry and RANZCP Advanced Training –Psychotherapies; to develop programs and policies in accordance with the aims and objectives of the training; and to comply with legal and bureaucratic requirements.
Use and Disclosure
As a general rule, the Psychotherapies Website will not use or disclose personal information about an individual other than for its primary purpose of collection, unless the individual has consented to the use or disclosure; or the use or disclosure is required or authorised by or under law.
The Website will not use the information for marketing purposes.
Data Quality
The Website will take all reasonable steps to make sure that the personal information it collects, uses or discloses is accurate, complete and up to date.
Data Security
The Website will take all reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure.
The Website will take reasonable steps to destroy or permanently de-identify personal information if it is no longer needed.
Openness
The Website has set out in this statement its policies of management of personal information and will make this available to anyone who asks for it.
On request, the Website will take reasonable steps to let an individual know, generally, what sort or personal information is held, for what purposes, and how that information is collected, held, used and disclosed.
Access and Correction
As a general rule, the Website will, on request, provide access to an individual’s personal information. The Website may however choose not to provide individuals with access to such information. This will include cases where:
- Providing access would have an unreasonable impact on the privacy of other individuals;
- The request for access is frivolous or vexatious;
- The information relates to anticipated or existing legal proceedings and would not be discoverable in those proceedings;
- Access would inappropriately or negatively affect trainee assessment or selection processes;
- Providing access would be unlawful.
Identifiers
The Website will not adopt a government agency identifier as its identifier of an individual.
Transborder data flows
The Website will only transfer personal information about an individual to a third party who is in a foreign country in specified circumstances. This would include: where the individual consents to the transfer; or where the Website has taken reasonable steps to ensure that the information which has transferred will not be held, used or disclosed by the recipient of the information inconsistently with the NPPs.
Complaint Handling Process
A complaint by an individual regarding an alleged breach of privacy by the Website should be forwarded in writing to the following address:
Website Director - Email: director@psychotherapies.org.au
General complaints will be handled according to the complaint handling process of the RANZCP.
Complaints regarding Advanced Training in the Psychotherapies courses should be directed to the President of The Psychotherapies Education Association Inc.